A few of years ago Microsoft started putting ribbons on most of their applications and trying to promote them as a good idea, “this is the future” they said and many people believed them. On a lot of applications the ribbon is optional, you can choose to have the traditional menus and toolbars but on Microsoft applications the ribbon is mandatory whether you like it or not. But on a small screen a ribbon is a really bad idea, it takes up far too much room. If you use the keyboard shortcuts a lot then this is just wasted space.
The reason Microsoft are so enthusiastic about ribbons is that they see the future of computing in small mobile devices with touch screens, like the Microsoft Surface. With a touch screen you prod the screen with your finger. With a finger you have much less precision than if you are using a mouse or even a stylus, so the icons have to be bigger and have to be spaced further apart.
So the ribbon should have been optional on mobile devices with touch screens but instead Microsoft chose to impose it on everyone. It is puzzling why they have caught on as much as they have, I think this is partially due to the novelty value and partly because Microsoft are such a big company with a disproportionately large influence over the computing community that anything they do becomes a standard so they do not have to pay any attention to common sense or ease of use.
How to tame the ribbon on Microsoft Office
You can make the ribbon less obnoxious on Microsoft Office programs. At the top far right of the screen just below the window controls is a blue circle with a white question mark in it. This is next to a white up arrow. If you click on this up arrow the ribbon goes away until you click on one of the menu tabs at the top of the screen, then the ribbon you have selected appears until you have used it and then it goes away again. There is also something called the ‘quick access toolbar’ which isn’t used very much by most people. It is usually at the very top of the screen but in the options there is a ‘quick access toolbar’ tab with a tick box to put it below the ribbon, from this screen you can also select which commands go on to the quick access toolbar.
I have put many commands on there, if I find that I am having to use the ribbons a lot then I put the commands I need onto the quick access toolbar and so it has grown until now it is almost all the way across the screen and it only takes up a small amount of vertical space. Microsoft are very good at designing user interfaces so I suspect this is deliberate and how the interface is supposed to be used but it is not obvious and a lot of people just don’t use the quick access toolbar at all.
High DPI Screens
I recently had to buy a new laptop because Microsoft destroyed my old laptop. When Microsoft destroyed my old laptop in the upgrade to Windows 10 (an upgrade which I did not instigate or desire) I needed to buy a new laptop. The one I chose has a very high resolution screen, the resolution is 3200 by 1800. I thought that having a high DPI screen would be a good idea, now that I have been using it for a while I think that perhaps it wasn’t such a good idea. The picture on the screen of the laptop itself is very clear and incredibly sharp but at a scaling factor of 100% the text is un-readably small, currently I have it set to 200% and this is still a bit small.
The problem is the scaling of text in applications. If the application doesn’t scale the text properly then you get microscopic text or on some programs the text does scale properly but the toolbar icons are microscopic. And some programs have not got the idea that a computer can have two different resolution screens, so windows and dialog boxes are scaled correctly on the screen that they were drawn on but if you drag them to the other screen some programs re-scale the dialog box or window properly, some programs don’t scale the dialog box so it becomes very small, some programs make the window or dialog box disappear whilst other programs just crash.
The problem is the new ‘Windows Presentation Foundation’ which is an API for rendering text and images on a computer screen. Somewhere between Windows 7 and Windows 10 it has been updated to include new features to handle the scaling of text and GUI elements, so programs which use the new features in the API need to be re-written, or at least the GUI needs to be re-written. The change is not trivial, it isn’t just like compiling to a different library, the changes cannot be done automatically so the code needs to be edited manually to include the new features.
Of course all the Microsoft applications handle this correctly, as you might expect, but other programs sometimes don’t handle it quite as well. This has meant that some of my favourite programs either don’t work properly or are completely unusable on my new laptop.
I tried out a few of the programs I have been using and which I have used in the past using my laptop with it’s high DPI screen and a 1600 by 1200 monitor plugged into the HDMI port of the laptop.
Compendium ignores any scaling factors you have set on your screen and draws its user interface at the native resolution of the screen. The text and icons are microscopic and the program is unusable without a magnifying glass. On the external monitor things are scaled to the same size but the pixels are bigger so that even with a magnifying glass it is unreadable.
WhizFolders scales everything correctly and works as expected.
VUE ignores any scaling factors you have set on your screen and draws its user interface at the native resolution of the screen. The text and icons are microscopic and the program is unusable without a magnifying glass. On the external monitor things are scaled to the same size but the pixels are bigger so that even with a magnifying glass it is unreadable. This has left me looking for a new mapping program, I relied on VUE quite heavily.
Because I can’t use VUE on my laptop anymore I revisited CMAP Tools, a program I tried a while ago, but alas CMAP Tools ignores any scaling factors you have set on your screen and draws its user interface at the native resolution of the screen. The text and icons are microscopic and the program is unusable without a magnifying glass. On the external monitor things are scaled to the same size but the pixels are bigger so that even with a magnifying glass it is unreadable.
Scrivener draws most of its user interface correctly but the icons in the toolbar are now small and the text in the binder panel looks cramped, it has been drawn at the correct scale but too close together. This can be solved by switching fonts to a font which has a larger line spacing, Calibri worked on my system. The toolbar icons in Scrivener were too large, having them much smaller is a little tiresome but not as bad as it would have been if the icons had started out at normal size, this problem is trivial. Scrivener works well on a high DPI screen.
TheBrain scales its user interface correctly but cannot handle having two screens with different scaling factors. If any of the panels are put into a floating window and dragged to the other screen then the program crashes if the scale factor is different on the two screens. If the scale factor is the same on both screens then everything works as expected.
MyInfo scales everything correctly and works as expected. Embedded OLE objects are rendered at the correct scale.
Ultra Recall scales its user interface correctly and works as expected apart from one problem. Embedded OLE objects are rendered at a ridiculously large scale. The developer said that he is using Internet Explorer to render the objects within Ultra Recall and so cannot do anything about the scale factor at which they appear. However developers of some other programs seem to have been able to do this correctly.
Unfortunately ConnectedText has some problems with high DPI screens, the icons on the toolbar become microscopic and the titles of topics show only the top half of the text. Apart from those problems it works correctly. I still use ConnectedText despite the problems.
Essential PIM Pro
This is a curious one. I was using Essential PIM Pro 6 which had all sorts of problems with scaling when I was forced onto Windows 10, so I wrote to the developer telling him what the problems were and he wrote back saying that ‘Unfortunately there is no way to overcome this problem’ which I assumed to mean that he wasn’t going to do anything about it and started looking for a new e-mail program but then just a couple of weeks later Essential PIM Pro 7 came out which solved almost all the problems. He could have told me that the new version was coming out and to wait a little while but for some reason he didn’t. There is still a problem with some of the text in some of the panels and dialog boxes looking too cramped, this could be solved by switching fonts but you cannot change the interface font in Essential PIM Pro like you can in Scrivener.
So, which laptop should I have bought? Well I think there is an optimum screen resolution for each screen size, you want it high enough that the individual pixels are not visible but not so high as to cause the scaling issues detailed above, and for the external screen you want it to have enough pixels so that you can set the scaling factors to be the same for the two screens. So the external monitor should be high resolution. But I am stuck with the monitor that I have (1600 by 1200) unless I want to purchase another one.
For a screen which is 13 inches between diagonally opposite corners I think the optimum resolution would be 1920 by 1080. If the screen were bigger then the resolution could be higher to keep the DPI (dots per inch) the same.
I sometimes get e-mails about the blog and sometimes people put comments on my posts. One thing that has been asked more than once is :-
“What is a universal link anyway?”
A universal link is a link to specific content within the file of an application. For instance Essential PIM Pro allows you to copy a link which will point to a specific e-mail in a specific database created in Essential PIM Pro. This can be activated from another application and will not only start up Essential PIM but open the specific e-mail to which the link points.
There is a protocol which the application needs to register with the operating system when it is installed, once registered if the operating system receives a link of the correct format it will pass the link to the specified application.
As an example of what they look like a link to one of the e-mails in Essential PIM looks like :-
the bit up to the :// is the string which is registered with the operating system, the rest is application specific.
As another example a link to a topic in my ConnectedText notes looks like :-
again the bit before the :// specifies the application to which the link points but the rest of it is almost human readable once you realise that ‘%20’ is the space character.
So a universal link is like a URL but it points to specific content within a specific application on the local machine.