Ribbons, screens and links

Why ribbons?

A few of years ago Microsoft started putting ribbons on most of their applications and trying to promote them as a good idea, “this is the future” they said and many people believed them. On a lot of applications the ribbon is optional, you can choose to have the traditional menus and toolbars but on Microsoft applications the ribbon is mandatory whether you like it or not. But on a small screen a ribbon is a really bad idea, it takes up far too much room. If you use the keyboard shortcuts a lot then this is just wasted space.

The reason Microsoft are so enthusiastic about ribbons is that they see the future of computing in small mobile devices with touch screens, like the Microsoft Surface. With a touch screen you prod the screen with your finger. With a finger you have much less precision than if you are using a mouse or even a stylus, so the icons have to be bigger and have to be spaced further apart.

So the ribbon should have been optional on mobile devices with touch screens but instead Microsoft chose to impose it on everyone. It is puzzling why they have caught on as much as they have, I think this is partially due to the novelty value and partly because Microsoft are such a big company with a disproportionately large influence over the computing community that anything they do becomes a standard so they do not have to pay any attention to common sense or ease of use.

How to tame the ribbon on Microsoft Office

You can make the ribbon less obnoxious on Microsoft Office programs. At the top far right of the screen just below the window controls is a blue circle with a white question mark in it. This is next to a white up arrow. If you click on this up arrow the ribbon goes away until you click on one of the menu tabs at the top of the screen, then the ribbon you have selected appears until you have used it and then it goes away again. There is also something called the ‘quick access toolbar’ which isn’t used very much by most people.  It is usually at the very top of the screen but in the options there is a ‘quick access toolbar’ tab with a tick box to put it below the ribbon, from this screen you can also select which commands go on to the quick access toolbar.

I have put many commands on there, if I find that I am having to use the ribbons a lot then I put the commands I need onto the quick access toolbar and so it has grown until now it is almost all the way across the screen and it only takes up a small amount of vertical space. Microsoft are very good at designing user interfaces so I suspect this is deliberate and how the interface is supposed to be used but it is not obvious and a lot of people just don’t use the quick access toolbar at all.

High DPI Screens

I recently had to buy a new laptop because Microsoft destroyed my old laptop. When Microsoft destroyed my old laptop in the upgrade to Windows 10 (an upgrade which I did not instigate or desire) I needed to buy a new laptop. The one I chose has a very high resolution screen, the resolution is 3200 by 1800. I thought that having a high DPI screen would be a good idea, now that I have been using it for a while I think that perhaps it wasn’t such a good idea. The picture on the screen of the laptop itself is very clear and incredibly sharp but at a scaling factor of 100% the text is un-readably small, currently I have it set to 200% and this is still a bit small.

The problem is the scaling of text in applications. If the application doesn’t scale the text properly then you get microscopic text or on some programs the text does scale properly but the toolbar icons are microscopic. And some programs have not got the idea that a computer can have two different resolution screens, so windows and dialog boxes are scaled correctly on the screen that they were drawn on but if you drag them to the other screen some programs re-scale the dialog box or window properly, some programs don’t scale the dialog box so it becomes very small, some programs make the window or dialog box disappear whilst other programs just crash.

The problem is the new ‘Windows Presentation Foundation’ which is an API for rendering text and images on a computer screen. Somewhere between Windows 7 and Windows 10 it has been updated to include new features to handle the scaling of text and GUI elements, so programs which use the new features in the API need to be re-written, or at least the GUI needs to be re-written.  The change is not trivial, it isn’t just like compiling to a different library, the changes cannot be done automatically so the code needs to be edited manually to include the new features.

Of course all the Microsoft applications handle this correctly, as you might expect, but other programs sometimes don’t handle it quite as well. This has meant that some of my favourite programs either don’t work properly or are completely unusable on my new laptop.

I tried out a few of the programs I have been using and which I have used in the past using my laptop with it’s high DPI screen and a 1600 by 1200 monitor plugged into the HDMI port of the laptop.

Compendium

Compendium ignores any scaling factors you have set on your screen and draws its user interface at the native resolution of the screen. The text and icons are microscopic and the program is unusable without a magnifying glass.  On the external monitor things are scaled to the same size but the pixels are bigger so that even with a magnifying glass it is unreadable.

WhizFolders

WhizFolders scales everything correctly and works as expected.

VUE

VUE ignores any scaling factors you have set on your screen and draws its user interface at the native resolution of the screen. The text and icons are microscopic and the program is unusable without a magnifying glass.  On the external monitor things are scaled to the same size but the pixels are bigger so that even with a magnifying glass it is unreadable.  This has left me looking for a new mapping program, I relied on VUE quite heavily.

CMAP Tools

Because I can’t use VUE on my laptop anymore I revisited CMAP Tools, a program I tried a while ago, but alas CMAP Tools ignores any scaling factors you have set on your screen and draws its user interface at the native resolution of the screen. The text and icons are microscopic and the program is unusable without a magnifying glass.  On the external monitor things are scaled to the same size but the pixels are bigger so that even with a magnifying glass it is unreadable.

Scrivener

Scrivener draws most of its user interface correctly but the icons in the toolbar are now small and the text in the binder panel looks cramped, it has been drawn at the correct scale but too close together. This can be solved by switching fonts to a font which has a larger line spacing, Calibri worked on my system.  The toolbar icons in Scrivener were too large, having them much smaller is a little tiresome but not as bad as it would have been if the icons had started out at normal size, this problem is trivial.  Scrivener works well on a high DPI screen.

TheBrain

TheBrain scales its user interface correctly but cannot handle having two screens with different scaling factors.  If any of the panels are put into a floating window and dragged to the other screen then the program crashes if the scale factor is different on the two screens.  If the scale factor is the same on both screens then everything works as expected.

MyInfo

MyInfo scales everything correctly and works as expected.  Embedded OLE objects are rendered at the correct scale.

Ultra Recall

Ultra Recall scales its user interface correctly and works as expected apart from one problem.  Embedded OLE objects are rendered at a ridiculously large scale.  The developer said that he is using Internet Explorer to render the objects within Ultra Recall and so cannot do anything about the scale factor at which they appear.  However developers of some other programs seem to have been able to do this correctly.

ConnectedText

Unfortunately ConnectedText has some problems with high DPI screens, the icons on the toolbar become microscopic and the titles of topics show only the top half of the text.  Apart from those problems it works correctly.  I still use ConnectedText despite the problems.

Essential PIM Pro

This is a curious one.  I was using Essential PIM Pro 6 which had all sorts of problems with scaling when I was forced onto Windows 10, so I wrote to the developer telling him what the problems were and he wrote back saying that ‘Unfortunately there is no way to overcome this problem’ which I assumed to mean that he wasn’t going to do anything about it and started looking for a new e-mail program but then just a couple of weeks later Essential PIM Pro 7 came out which solved almost all the problems.  He could have told me that the new version was coming out and to wait a little while but for some reason he didn’t.  There is still a problem with some of the text in some of the panels and dialog boxes looking too cramped, this could be solved by switching fonts but you cannot change the interface font in Essential PIM Pro like you can in Scrivener.


So, which laptop should I have bought?  Well I think there is an optimum screen resolution for each screen size, you want it high enough that the individual pixels are not visible but not so high as to cause the scaling issues detailed above, and for the external screen you want it to have enough pixels so that you can set the scaling factors to be the same for the two screens.  So the external monitor should be high resolution. But I am stuck with the monitor that I have (1600 by 1200) unless I want to purchase another one.

For a screen which is 13 inches between diagonally opposite corners I think the optimum resolution would be 1920 by 1080.  If the screen were bigger then the resolution could be higher to keep the DPI (dots per inch) the same.

Universal Links

I sometimes get e-mails about the blog and sometimes people put comments on my posts.  One thing that has been asked more than once is :-

“What is a universal link anyway?”

A universal link is a link to specific content within the file of an application.  For instance Essential PIM Pro allows you to copy a link which will point to a specific e-mail in a specific database created in Essential PIM Pro.  This can be activated from another application and will not only start up Essential PIM but open the specific e-mail to which the link points.

There is a protocol which the application needs to register with the operating system when it is installed, once registered if the operating system receives a link of the correct format it will pass the link to the specified application.

As an example of what they look like a link to one of the e-mails in Essential PIM looks like :-

epim://D:\Data\EPIM\Pauls.epim/mails/544385275277860595

the bit up to the :// is the string which is registered with the operating system, the rest is application specific.

As another example a link to a topic in my ConnectedText notes looks like :-

ct://Potek/HD%20Clone%20Notes

again the bit before the :// specifies the application to which the link points but the rest of it is almost human readable once you realise that ‘%20’ is the space character.

So a universal link is like a URL but it points to specific content within a specific application on the local machine.

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A Cornucopia of Programs

Information Tools

I have not posted in a while (I’ve been busy) so I decided to do something special.  This is a list of all the information tools I could have found in my search for the perfect note taking program.  This is just a list, these are not reviews, just a few remarks on my impressions of the program.  I haven’t even tried many of them so being on this list is not an endorsement it just means they exist.  Not being on the list doesn’t mean anything either, it only means I must have missed it.  Some are free and almost all the others have a free trial period.

The prices were correct in October 2014, after that they may change.

 

My Personal Preferences

Out of all the note taking programs which I have tried Ultra Recall and MyInfo are undoubtedly my favourites.  Ultra Recall is more powerful and is probably the one I should be using but MyInfo has a better user interface and although it is not as powerful it is easier to use and the information you want is easier to find in MyInfo.  I ought to be using Ultra Recall but the program I find myself using on a day to day basis for general organisation tasks is MyInfo simply because its easier.  This blog post is being composed in MyInfo.

For serious writing Scrivener is unrivalled.

If I wanted a Wiki then Connected Text is the tool I would use.

For drawing concept maps, organisation charts and just laying out ideas graphically to sort out my thoughts VUE is the tool which I use, for mind maps I use Freeplane.

 

So.  What is available?

 

Note Taking Programs

Ultra Recall

Usage       Regular
License     Commercial
Price          $99  or $49
Website    http://www.kinook.com/UltraRecall/

This is a very powerful note taking program with a lot of facilities.  It can handle very large amounts of data without a slow down in either the navigation or searching.  Arbitrary metadata may be associated with any item in the database.  A full review is here.

Although Ultra Recall is very powerful I can’t help feeling that this is a program which keeps adding feature upon feature until the simple things you used to do are no longer simple, and the whole thing starts to feel overwhelming.

 

MyInfo

Usage       Regular
License     Commercial
Price          $99.95  or $49.95
Website    http://www.milenix.com/myinfo

This is a powerful note taking program with a lot of facilities, it is not quite as powerful as Ultra Recall but it is more user friendly.  Tagging/Keywords are much easier to use and searching is easier.  It can handle very large amounts of data without a slow down in either the navigation or searching, but the opening of a large file does slow down.  The metadata is the same for all items in the database but multiple databases with different data sets and different metadata may be open simultaneously.  A full review is here.

WhizFolders

Usage       have used in the past
License     Commercial
Price          $49.95  or $24.95
Website    http://www.whizfolders.com/

This is a classic two pane organiser with a hierarchical tree.  It does have tags (keywords) but it feels like they were added as an afterthought.  Editing is a little awkward as you have to switch between edit mode and view mode.  It has little to recommend it over MyInfo or Ultra Recall except for the price. There is a review.

Essential PIM Pro

Usage       Regular
License     Commercial
Price          £26.88
Website    http://www.essentialpim.com/pc-version

This is an E-mail program with a calendar and reminders, it has tasks which may be given deadlines and it also has a hierarchical note taking section.  There are no keywords or tags but there are a limited number of categories (editable) which may be assigned to all types of items.  Linking (both in and out) is very good.  It is also available for various platforms, there is an android and iOS version available, the different versions can share data.

The note taking section is not as good as some of the note taking programs in this list but note taking is not the primary purpose of this program.

Memo Master

Usage       used to use this
License     Commercial
Price          £39.00
Website    http://www.jbsoftware.org/memomaster/details.htm

Memo Master is a two pane organiser.  It supports spreadsheets as one of the types of document instead of just text documents.  There are many facilities but a lot of them are well hidden in the interface, this makes it awkward and tiresome to use, but it does tick the box in the list of features in the advertising.  The user interface feels like it was designed by someone who never had to use the program.

There is a free version of this program with a lot of the facilities disabled, but annoyingly the menu entries and buttons for these parts of the program are still there.  If you click on one it brings up a dialog box telling you that you need to buy the full version to use this feature.

Right Note

Usage       never used
License     Commercial
Price          $59.95 or  $29.95 — £40.78 or £20.37
Website    http://bauerapps.com/rightnote/

I have never used this program, not even the free trial version but it looks good on their website.  This is a two pane organiser with a very colourful user interface.  It supports spreadsheets as one of its document types.  I don’t know how easy it is to use so I will not pass any judgements but it’s probably worth taking a look.

Silver Note

Usage      Tried it out
License    Commercial
Price         $49.95
Website    http://www.silver-note.com/

This may well be a good program when they get it finished but at the moment it is a beta test version being sold as a finished product.  There are no import facilities.  The drawing tools are buggy.  However this program shows great promise.  It has a novel hierarchical tagging scheme which is truly innovative.  I wish them good luck with their development of this program.

Debrief Notes

Usage       Tried it out
License     Commercial
Price          $39.95
Website    http://debriefnotes.com/

This was one of the most awful restrictive badly designed programs I have ever had the misfortune to use.  The user interface looks like it was designed in the mid 1990’s with a Borland style, don’t get me wrong many user interfaces built using the Borland tools were very good, it just depends on the programmer who designed it.  I only mention this as an indication of the vintage of this program.  No development has gone on since that time.

This program makes the assumption that you don’t need to link in or out (no you can’t even have a link to a file on the local file system) and that you will use their program for everything.

This program is no longer being developed it is just being sold.

KeepNote

Usage       Tried it out
License     Open Source/GPL
Price          Free
Website    http://keepnote.org/

This is a free and open source note taking program.  It is a three pane organiser, the pages are formatted in HTML.  This program performed very well under load, it can handle very large data sets easily, the navigation did not slow down but the searching did slow down in proportion to the size of the data set.  This program does not have keywords/tags and has very few advanced facilities but it does perform well as a very basic (simple) organiser and it is free.

Keynote NF

Usage       Tried it out
License     Open Source/GPL
Price          Free
Website    https://code.google.com/p/keynote-nf/

This is a free and open source note taking program.  It is a two pane organiser, the pages are rich text format.  This program did not perform very well under load, it slowed down considerably with a moderate data set, the navigation slowed down in proportion to the size of the data set, a few very large items could slow it down just as much as many small data items.  This program does not have keywords/tags and has very few advanced facilities but it is free.

SEO Notes

Usage       Not used
License     Open Source/GPL
Price          Free
Website    http://www.seonote.info/

This is a very basic free two pane organiser with very few facilities.  I have not tested this program, reading the documentation was enough to convince me that there were much better offerings out there which are free.

The Guide

Usage       Used to use it
License     Open Source/GPL
Price          Free
Website    http://theguide.sourceforge.net/

The Guide is a simple two pane hierarchical outlining program with no keywords or tagging.  I used it as a writing tool some years ago but there were some instances where it lost some of the text, I think there is a bug or two in there somewhere.  Even when working perfectly it has little to recommend it over some of the other free outliners (like KeepNote).

Personal Knowbase

Usage       Used to use it
License     Commercial
Price          $49.95
Website    http://www.bitsmithsoft.com/product.htm

This is a strange program, there is no tree, the tagging scheme is how you locate the items you want.  This program has one of the best tagging schemes that I have seen but it’s a bit of a one trick pony.  Although the tagging scheme is excellent the editing of notes is not very good and there is no support for tables or images in items and only very basic formatting of text.  This program is no longer under development, for the past few years there have been only very few updates and these are only maintenance updates (fixing bugs).

TreeDBNotes

Usage       Haven’t tried it
License     Commercial
Price          $34.95 or free for a very limited version
Website    http://www.mytreedb.com/treedbnotes_pro.html

I have not tried this program but it seems like a fairly ordinary two pane organiser with a hierarchical tree in the left pane and the item content in the other pane.  The paid version does have tagging but I don’t know how easy this feature is to use.

Leo Editor

Usage       Not used
License     Open Source/GPL
Price          Free
Website    http://leoeditor.com/

Leo is a plain text outliner and organiser which is also an IDE (integrated development environment).  This was written by programmers for programmers, the people who designed it definitely use it the user interface is well designed but a little esoteric.  Leo was written in python and it works well as a python IDE.  Python scripts can be associated with any outline item.  Leo is very powerful but not very graphical.

AM-Notebook

Usage       Haven’t tried it
License     Commercial
Price          29.95 Euros
Website    http://www.aignes.com/notebook.htm

AM-Notebook is a two pane organiser, but with a few extras.  It has spreadsheets as one of its item types and it has diagrams as one of its item types.  It also has a Calendar, todo list and contacts list, these features are very similar to Microsoft outlook features.  There is no tagging or keywords.

AskSam

Usage       Haven’t tried it
License     Commercial
Price          $395.00 or $149.00
Website    ?

This program used to be the biggest (and one of the more expensive) two pane organisers around but its web page seems to undergoing maintenance, but it has now been undergoing maintenance for a couple of years.  Now I get an error message when I try to go to the page.  Version 7 is the most recently released version.  It has lots of features but it’s very expensive compared to Ultra Recall.

Black Hole Organizer

Usage       Haven’t tried it
License     Commercial
Price          $24.95
Website    http://www.starresoft.com/bho.htm

This is a three pane organiser like KeepNote.  I have not tried this but it seems to have a lot of good features including user defined metadata.

MyBase

Usage       Tried it out
License     Commercial
Price          $59.00
Website    http://www.wjjsoft.com/mybase.html

This is one that I have tried.  It has a lot of good features but there are also some bad features, like the linking not being very good, it doesn’t support universal links.  One of the good features is a hierarchical tagging/keyword system.  It does not handle large data sets very well, there seems to be an upper limit of 300MB on the file size.

Surfulater

Usage       Haven’t tried it
License     Commercial
Price          $79.00
Website    http://www.surfulater.com/

I have not tried this program but maybe I ought to have done, from the information on the website and a review I read the main emphasis of this program seems to be collecting copies of web pages into a database which can then be viewed offline at a later date even if the web page has changed or no longer exists.  Of course you can also take notes with it.  The web clippings are arranged into a hierarchical tree.  There is also a hierarchical tagging scheme, which seems surprisingly good.

EverNote

Usage       Haven’t tried it
License     Commercial
Price          Sign up for free or paid account with a monthly subscription
Website    https://evernote.com/

This is an online note taking solution.  You need to get an account to use it.  If you always have a connection to the internet then it is probably a good idea but if like me you spend a large percentage of the day without a connection then it doesn’t look so attractive.  There are versions of this program for android and iOS and you can share data between devices.  It is possible to get a ‘Premium Account’ which you pay a monthly subscription for.  If you have a Premium Account then you can download your notes onto your computer or phone or tablet and use them without a connection.  But you are paying each month for the privilige.  In my opinion ‘software as a service’ is a BAD idea, you rent the software, if you use it for a long time then you end up paying far more than if you had bought a high end piece of software to do the same job.

Zoot XT

Usage       Tried it out, didn’t like it
License     Commercial
Price          $99.00
Website    http://www.zootsoftware.com/

Zoot is an unusual program, I am not a fan of it but you might like it.  It is a not taking software but it also includes an e-mail program, an RSS feed viewer and a web browser amongst other things.  It treats your notes just like e-mails to yourself.  The user interface is complex and I didn’t get along with it very well.

LexiCan

Usage       Tried it out, didn’t like it
License     Commercial
Price          39.90 Euros
Website    http://www.lexican.net/

Yet another two pane outliner.  This one has some limitations.  There was a significant reduction in response times when the file grew to just a few hundred notes or a couple of hundred kilobytes, this is very poor in my opinion.

When you open this program it takes a very long time before even the splash screen appears, this is annoying.

LexiCan has some serious issues which hamper its use, most of the other programs can have multiple databases or files open at once.  LexiCan can only have one file open at once and when you open another file it automatically closes the file you had open.

This program is produced by a German company, it has been translated into English.  However some of the more obscure menus and dialog boxes are still in German and if you get an error which happens frequently the error message which comes up is always in German.

Noteliner

Usage       Tried it out
License     ?
Price          Free
Website    http://www.noteliner.org/i/Main.html

This is a single pane outliner but has an optional second pane which can be displayed or hidden.  This program is free but not open source.  This program has a lot of hidden depth to it, for instance I didn’t realise until quite recently that it does Gantt charts.

Total Text Container

Usage       Tried it out
License     ?
Price          Free
Website    https://sites.google.com/site/totaltextcontainer/Home

This is a quirky little program which does a lot of different things but which also has some bugs.  It is free.  It has many different item types including spreadsheets and diagrams.  There has been no development of this program for a long time.

Cinta Notes

Usage       Haven’t tried it
License     Commercial
Price          Free version or a $39.00 uncrippled version
Website    http://cintanotes.com/

Cinta Notes stores its notes in a chronological order but in the Pro (paid for) version you have a good tagging scheme with a hierarchical tag tree and so you can gain access to your notes organised in a way you define using this tree.  This is a plain text organiser.

Cherry Tree

Usage       Tried it out, undecided
License     Open Source/GPL
Price          Free
Website    http://www.giuspen.com/cherrytree/

This is one of the better free and open source note taking programs.  There is a tagging scheme but it is not terribly useful.  There is syntax highlighting for a number of different computer languages.  Images can be pasted into items.

AllMyNotes Organizer

Usage       Haven’t tried it
License     Commercial
Price          $25.50 or Free for a version with limited capabilities
Website    http://www.vladonai.com/

A standard two pane organiser but with a quirky colourful interface and a number of different ‘skins’ which change the appearance of the user interface.  There are lots of customisation options.  No tagging scheme but items can have alarms attached to them so that they will remind you of their alarm at a given time in the future (if you are running the program at that time), or as soon after that as they can run.

The website seems to run a perpetual ‘limited time offer’ just for your country (wherever you happen to be from).  This offer has been running for several years now, I don’t know what the limit on the time is but I don’t think there is any need to rush!

Idea Rover

Usage       Haven’t tried it
License     Commercial
Price          $89
Website    http://www.idearover.com/

This is a standard one/two pane outliner which is supposedly pitched towards academic writing, it has special facilities for what they call ‘structured citation extraction’ whatever that is.  In my opinion it doesn’t have anything to recommend it over Scrivener which is cheaper and better.

This program has an awkward interface with a large ‘ribbon’ of icons across the top of the screen, on a small screen (a laptop) this could get annoying.

Linked Notes

Usage       Haven’t tried it
License     Commercial
Price          Free version or a $19.95 uncrippled version
Website    http://www.linkednotes.com/default.aspx

A very basic two pane organiser program with no tagging and nothing to recommend it over one of the free organiser programs like Cherry Tree or KeepNote.

Notecase Pro

Usage       Haven’t tried it
License     Commercial
Price          It’s complicated
Website    http://www.notecasepro.com/

A two pane organiser program with lots of facilities.  There is a tagging scheme.  Files can be attached to items and alarms can also be attached to items to bring up a reminder at some point in the future.  There is a spell checker and there is a version for Android.

It might well be a good program, I have not tried it out.  The prices start low but there are many different prices you can pay for this program depending on the platform, the upgrade options, and whether you want it for more than one platform.

Microsoft OneNote

Usage       Tried it, didn’t like it
License     Commercial
Price          It’s complicated, there is a free version but it isn’t really free.
Website    http://www.onenote.com/

This is Microsofts offering in the genre of note taking programs.  I used OneNote 2007 for a while.  The more recent versions have become less useful as Microsoft moves more towards the ‘Software as a Service’ business model.

My comments here refer to the 2007 version.  The user interface is slick and well thought out, it follows all the standard windows conventions.  However many of the features aren’t as useful as they could have been, I think that many features were added in order to tick boxes in the advertising, this program is full of gimmicks which don’t really add to the usability or usefulness of the program.

For example, it has a tagging scheme but the entries are in a drop down box so when you get more than about thirty tags/categories selecting one becomes very awkward.

All the text on a page is in boxes.  This is very different to using a word processor, it is a sort of hybrid between a word processor and a desktop publishing program.  It ends up being not as good as either of them.

Writing Programs

Scrivener

Usage       Regular
License     Commercial
Price          $40 for Windows, $45 for Mac (Mac version is more advanced)
Website    http://www.literatureandlatte.com/scrivener.php

Scrivener is in my opinion the best word processor around.  It supports not just the creation of a document but also the organisation of the notes and research for that document.  It may be used as a note taking program although this is not it’s primary purpose.  The interface is well thought out, this program has the feel of a program designed by someone who uses the program rather than by someone who’s job it is to design a program.

yWrite 5

Usage       Tried it out, didn’t like it
License     ?
Price          Free
Website    http://www.spacejock.com/yWriter5.html

yWrite 5 is free but not open source.  It tries to be the same sort of composition tool as Scrivener but is not as good in my opinion.  Whereas Scrivener is just as good for academic writing as it is for fictional writing yWrite 5 is locked in to fictional writing.  Scrivener has a free format note taking section for research and you can organise it the way you want but yWrite 5 has sections for notes on characters and scenes and has a chronological order in which the scenes take place.  This may be OK for fictional writing but it cannot be changed if you do not want to organise your notes in this way.

SuperNoteCard (Mindola Software)

Usage       Haven’t tried it
License     Commercial
Price          $29
Website    http://www.mindola.com/index.php

This program tries to mimic note cards used by some authors to organise information.  The note cards can be very large in that they can hold an enormous amount of text.  There are many facilities for organising research and background material for the story.  It can also be used for non fiction writing and as a note taking program as the ‘factors’ and ‘categories’ can be edited to suit your own way of organising things.

Having said this I can’t help feeling that although this program is very good at what it does Scrivener does it so much better.  However Scrivener is more expensive than SuperNoteCards.

Wiki Programs

Connected Text

Usage       Used to use it regularly but has decreased recently
License     Commercial
Price          From $39.95 up to $114.95
Website    http://www.connectedtext.com/

Connected Text is a desktop Wiki.  It is incredibly powerful, there is a markup language which is relatively easy to learn the basics of but has a lot of depth so that you can perform extremely useful and complex processing of text.  But the depths are not that easy to learn.  There is an edit mode where you edit the source code for the page and a view mode where that source code is executed and the resultant page is displayed.

If you are a tech head who is completely at home working with a command line interface then you will probably like Connected Text and you will get one of the finest pieces of Wiki software ever written.  If you like doing things with a graphical user interface and like to see what you are going to get without having to switch modes then you will find it uncomfortable.

One of the major drawbacks is that you cannot cut and paste formatted text from another application and paste it into Connected Text without it looking completely different.  The style pages are formatted with is controlled by a .CSS file and formatted text will be stripped of its formatting when you paste it.

ZimWiki

Usage       Never used
License     Open Source/GPL
Price          Free
Website    http://zim-wiki.org/

Zim Wiki is a simple wiki without a lot of the facilities or the complexity of Connected Text.  It is still a useful program, it is written in python and so you can run it on both Linux and Windows.  Zim Wiki is free and open source.

WikidPad

Usage       Never Used
License     Open Source/GPL
Price          Free
Website    http://wikidpad.sourceforge.net/

Wikid pad is another free and open source simple wiki without much of the power or the complexity of Connected Text.  It runs on WIndows, Linux and Mac.  The appearance is like a two pane organiser with the pages listed down the left side of the screen and the selected page displayed on the right.

Mapping Software

VUE

Usage       Regular
License     Open Source/GPL
Price          Free
Website    http://vue.tufts.edu/

VUE or Visual Understanding Environment is a way of setting your ideas out in a graphical way.  It is free to download from Tufts University.  It does most of what you need and very little of what you don’t need.  The user interface is simple but it has a lot of depth.  One thing it doesn’t do is print out the maps to PDF files.  However a Mac will do this natively and a Windows machine can do this if it has a PDF printing program (like PDF Creator) installed.

In my opinion this is one of the best mapping programs around, I use it regularly.

design VUE

Usage       Tried it out
License     Open Source/GPL
Price          Free
Website    http://www3.imperial.ac.uk/designengineering/tools/designvue

Someone took the source code of VUE and added the IBIS relationship types and icons from Compendium to it.  This program does all the things which VUE does but may be used to produce Argument maps as well.  This program comes as an executable JAR file rather than being an installable EXE file.

Compendium

Usage       Used to use it regularly, not so much recently
License     Open Source/GPL
Price          Free
Website    http://www.compendiumng.org/

Compendium by the Open University must be one of the best open source free mapping tools around.  It is easy to use once you get used to the quirky user interface.  The user interface shows it’s Unix/Linux heritage and does not conform to Windows conventions very closely.  The maps produced are easy to understand and the program has an over abundance of features.  This program feels like it was designed by a committee.  On the maps there are several different types of node including a ‘Map’ node which contains a map. When you open this node you are taken to a new map.  This means that large maps may be split into chunks.  This is quite a useful feature.

Compendium also has a tagging system, nodes may be tagged and the tags may be grouped into folders.  Sort of like a semi hierarchical tagging system.  The tagging system is quite useful.  Compendium also supports transclusion (cloning) which is also useful.

Compendium is let down by a couple of issues, one trivial and the other is a limitation on usefulness.

The trivial issue is that nodes containing text are limited to 32,767 characters of text.  If you put any more text than this into a node then it will only exist until you close the program.  When you re-open the program that text will have disappeared.  No warnings, no error messages it just isn’t there any more.  I class this bug as trivial because very few people will put 32 thousand characters (about 10 to 15 pages of A4) into a node.  But it is something to be aware of.  The text would be better split up amongst several nodes.

The limitation on usefulness is that there are no links in to the program and it does not support universal links.

CMAP Tools

Usage       Tried it out
License     Open Source/GPL
Price          Free
Website    http://cmap.ihmc.us/

CMAP Tools is a concept mapping program from IHMC (the Institute for Human and Machine Cognition) in Florida.

In the documentation there is a heavy emphasis on collaboration and the sharing of maps.  There are several public servers which can store your CMAPs so that they might be shared with others and IHMC provides the server software so that you can set up your own private server so that maps may be shared within an organisation.

CMAP Tools when used with the server software supports simultaneous collaborative editing of maps so that several people can edit the same map at the same time.  It also has facilities for placing annotations on the map, making suggestions and setting up discussion threads (similar to a bulletin board or forum) to facilitate communications between separate users/viewers of the same map.  Of all the programs reviewed here this one probably has the best facilities for supporting multiple users.  Compendium is the next best and it’s multi user facilities are not as good although it comes close in my opinion.

There are versions of CMAP Tools for Windows, Mac OS X and Linux.  A portable version is also available which can run from a USB memory stick.

CMAP Tools is free to download but you must first provide your details and a valid E-mail address.  I have not received any spam E-mail from IHMC.

CMAP Tools is a good program but in my opinion for individual use VUE is even better.  CMAP Tools is probably better at fast layout and capture of ideas but VUE is more expressive.

Freemind and Freeplane

Usage       Often
License     Open Source/GPL
Price          Free
Website    http://freeplane.sourceforge.net/wiki/index.php/Main_Page

Freemind and Freeplane are free and open source mind mapping programs.

Freeplane is a fork of FreeMind which was one of the first free mind mapping programs available. The developers of FreeMind had a disagreement about the way in which FreeMind was to be developed and so some of them left and started Freeplane.

The programs are pretty much identical apart from one or two extras you get with Freeplane, like being able to embed universal links.

At the moment both programs have the same file format so maps may be exchanged freely between the users of both programs but this is not guaranteed to continue as the programs continue to be developed along different paths.  For me this is not an problem as I only use Freeplane, but it might be a problem for some people.  The file format used by FreeMind and FreePlane has become something of a standard, and can be imported into many other mind mapping programs, including some on the iPad and iPhone, and some browser-based, on-line mind mapping services.

These programs only do mind maps, they do not do cognitive maps.  The nodes are in a strict hierarchy and although you may create floating nodes and ad-hoc connections between nodes it would be possible but very cumbersome to construct a concept map this way.

These programs are easy to use, most of their interfaces are very simple and obvious in their functionality but there is also a lot of depth to the programs which are not obvious at first glance.  There are many advanced features, like the scripting and node attributes, which are available but do not clutter the user interface.  There are keyboard shortcuts for most common functions so that once you have learned the shortcuts you can use this program almost without reaching for your mouse.

There are versions of FreeMind and FreePlane for Windows, Mac OS X and Linux.

Scapple

Usage       Never used it
License     Commercial
Price          $14.99
Website     http://www.literatureandlatte.com/scapple.php

Scapple is a mapping program similar to VUE.  I have never tried it out because VUE is free and this is $14.99 but the  video  looked very good, it seems well thought out and easy to use.  It is from the same people who wrote Scrivener and so it should be good.  It is available for Mac and Windows.

Inspiration

Usage       Tried it out
License     Commercial
Price          $39.95
Website    http://www.inspiration.com/Inspiration

Inspiration is a mapping program.  It allows other types of map besides a mind map.  Mind maps are limited to a strict hierarchy but Inspiration allows links which break the hierarchy.  It also has other ways to view the data so your map can also be viewed as an outline.

This is a well thought out and competent program but it is commercial.  Freeplane does the same thing and is free.  Inspiration does have a few extra bells and whistles but these are not particularly significant and are mainly gimmicks.

MindRaider

Usage       Used to use it regularly
License     ?
Price          Free
Website    http://mindraider.sourceforge.net/

MindRaider tries to be everything.  It is a mapping tool which is also an outliner and a wiki.  One of the problems with it is that it tries to cram too much onto the screen.  There are many panels around the central map and so the map is smaller and the screen looks cluttered.  On a small screen like a laptop this can be a problem.

The map is innovative in that it keeps the map centred on the selected node, very few mapping programs do this.

The notes which can be stored in nodes are plain text.

MindRaider could be quite a useful program but I must admit it is not a program I have used for any length of time, I installed it and tried it out but got frustrated with the small size of the map and all the panels clustered around it and so it fell into disuse and was eventually uninstalled.

This program is no longer being developed.  This is not a problem as long as changes to the operating system or updates to various components of the software environment don’t break the operation of the program, remember what happened to ‘Cayra’.

Blumind

Usage       Tried it out
License     Open Source/GPL
Price          Free
Website    http://blumind.org/

Blumind is a very simple and very basic mind mapping tool.  It is free to download but its facilities are uninspiring.

Instrumind Think Composer

Usage       Tried it out on two different machines, it failed!
License     Commercial
Price          $149.25 to $49.75
Website    http://www.thinkcomposer.com/

Instrumind Think Composer looks like a very interesting program, the documentation is long and detailed and shows off some very impressive capabilities.  Pity about the program.  I installed this program and ran it and the screen looked exactly as the manual had pictured it.  Unfortunately if I tried to use the program it crashes, not just once but every time and not just one type of crash but it fails in different ways, sometimes it locks up the machine so badly I have to switch the machine off to get it out of its catatonic state.

The customer support at Instrumind were monumentally unhelpful.  I have so far tried to install this program on two machines, both with the same result.

This looks like a good program and I would like to try it out.  If you want to try it then go ahead, it might work for you.  I can’t imagine the company would be able to make a living if their program failed on all machines.

Good Luck!

Other Programs

Tree Sheets

Usage       Tried it out
License     ?
Price          Free
Website    http://strlen.com/treesheets/

Tree Sheets is just like a spreadsheet for text.  It has a quirky interface which follows no conventions other than its own.  It will compress text to fit it into a box on the sheet.  So you can have pages of text compressed into on small box, it is only when you zoom in that the text becomes readable.

Apart from this one novel trick you would probably be better off using a spreadsheet.

InfoQube

Usage       Tried it out. Twice
License     Sort of Commercial but ambiguous
Price          $50
Website    http://www.infoqube.biz/

This program is just weird.  It is also very complicated.  It tries to do everything which Connected Text can do but without the markup language so everything is done through a GUI with tables of properties and context menus but there are so many options that it all becomes very messy.

This program has been in development for a long long time, the final version has always been predicted to be six months away.  In 2007 it was predicted to be six months away and now in 2014 it is still six months away.  Development seems to be progressing very slowly, I suspect that it is being developed by one person in his spare time.

On the website it says:-

While in beta, InfoQube is free to download and use.  Initial release is planned for Q4 2014.
Personal licenses will have a special introductory price of just $49.95

In the meantime … you’ve seen what can be don with InfoQube and you think it has a great potential.
Perhaps you’d like to give us a helping hand … You certainly can:

You contribute through donations which will be credited towards your purchase of InfoQube licenses!
Donate $50 or more and you’ll receive a free Personal License !

Pardon the bad grammar, this was copied straight from the website.  First thing to note is that the program stops working after the 60 day free trial period so if you want to continue using it you have to get a ‘Free Personal License’ but if you are being forced to ‘donate‘ $50 to be issued with that free license then surely you are buying the license.

The second thing to note is the mobile deadline, Q4 of 2014, when this deadline passes (which it has almost) it will be moved, probably to Q2 of 2015 untill that deadline also passes.

TreeLine

Usage       Tried it out
License     ?
Price          Free
Website    http://treeline.bellz.org/

This program is like a free form database.  It is OK but I think any of the two pane organisers would work just as well and be just as useful.  Try KeepNote or Cherry Tree instead.

Addendum to the review of Scrivener as a note taking program

It has not escaped my attention that there has been some comments on various fora about my review of Scrivener as a Note Taking program, so perhaps some clarification is in order.

I don’t normally group all my notes together, normally they are all grouped by subject in separate files, that is why interconnections between files are so important.

The test with lots of files was just that, a test, load the program until it breaks and see what happens.  If the program doesn’t break then you can be confident in using it for any normal sized set of data, and if the program does break then it usually reveals interesting things about the program.

The comments I made in the review about Scrivener slowing down when working with ten thousand notes was not really a criticism merely an observation.  It is a good thing that Scrivener works at all under these circumstances.

These are not trivial documents, they were downloaded from Project Guttenberg, the smallest is only a few kilobytes but the largest is two and a half megabytes.  The whole collection is around three quarters of a gigabyte.  I used these documents for the test because they were convenient, I had them for another purpose but whilst I was reviewing the note taking programs it was convenient to just import some of them to see how the various programs performed under stress.  The point is to stress the program until it breaks and see what breaks.  First with a hundred documents, then with one thousand, then two thousand, then five thousand and if the program is still working throw the full ten thousand at it.

Scrivener performed very well with three quarters of a gigabyte of notes.  The automatic backups were slow but that was the only effect, this is unsurprising given the amount of data and the fact that saving data to disk takes time.  Searches slowed down but not by as much as one might expect.

With MyInfo the only effect was that that the notes file took a long time to load and save, again unsurprising given the amount of data to be saved and loaded.  But MyInfo doesn’t do automatic backups so it may be that the data is less secure.  Searches were still lightning fast and the overall performance did not slow down noticeably.

At the time I reviewed ConnectedText I only tested it with about a thousand notes and experienced no problems, this was my first review.  ConnectedText is one of the programs I continued to use so later I loaded the full set onto it just to see how it would cope.  With the full set of documents ConnectedText became slow in some aspects of its performance.  Searches in ConnectedText slowed down to the point where using the program was difficult, also it sometimes ran out of memory whilst doing a search, I think the search engine (and probably the rest of the program) is only 32 bit.  Also I put an index of documents grouped by author on one of the pages, the rendering of this page slowed down to the point where it was very inconvenient to view.  But to be fair ConnectedText has some very sophisticated facilities and this was using a facility not present in the other note taking programs.

Memo Master performed quite well with about two thousand documents, I did not test it with ten thousand documents.

WhizFolders was another of the programs I continued to use after the review, until I looked at MyInfo which has taken over from it for everyday use.  WhizFolders performed well with one thousand documents but with ten thousand the load and save times were quite long, searches became slow and there was a few seconds delay when adding a new document.

Debrief Notes slowed down considerably with just one thousand documents.  It is not a good program to use for other reasons and no further testing was done but it would probably have slowed down still further if more documents had been added.

LexiCan slowed down to an unacceptable degree with only four hundred documents.  This seemed to be related to the size of the documents.  There would be less slowing with short documents than with large documents.

Essential PIM is my current e-mail program.  I tested it with a thousand documents and it didn’t slow down very much.  I didn’t test it with any more than that and deleted the documents soon after that.  I don’t use this program for note taking but it can generate links so that I can have links to e-mails from MyInfo and ConnectedText.

Personal Knowbase didn’t slow down with a thousand documents but with ten thousand documents the load and save times went up considerably, much more than would be expected.  Once it was running the performance was good, even with ten thousand documents.

Keynote-NF slowed down with only two hundred documents.  With one thousand documents it became unusable.  The slowing seemed to be proportional to the size of the document rather than their number.  A small number of documents containing high resolution images virtually crippled it.

Microsoft OneNote was not tested due to the lack of a bulk import facility.

MyBase slowed down quite noticably with one thousand documents but also there seems to be a physical limit on the size of the database, if you exceed this limit the program crashes.  The limit is approximately 300 megabytes but it may be lower than this.

_______oOo_______

I hope this clears up the point that I was not advocating that people should put all their notes into one file.

Review of WhizFolders

WhizFolders is file based, that is it stores its data in files so you have to explicitly save the file before quitting.  There was no significant slowing of the response times when using a file with over one thousand notes.  I don’t like the name of this program but the program itself is OK.  WhizFolders can have multiple files open at once.

There is a hierarchical tree of notes and a tagging system, although the tagging system is not separate from the notes as far as searches go.  It does not have a calendar or a sense of time, so it cannot be used to set reminders.

There are two editors and they are quite interactive, you do not need to manually switch between edit mode and view mode, it will automatically switch to the quick editor mode if you just start typing.  When it does switch to edit mode the note pane lurches down by a couple of lines as the toolbars suddenly appear at the top and all the links expand into an ugly mess.

The other editor is the advanced editor which opens in a new window, as its name suggests it has more options than the quick editor.

The only real problem with both editors is that in edit mode the links suddenly expand to show their contents.  This is unnecessary as you are unlikely to want to manually edit them once they have been inserted.  Many other notetaking programs have a dialog box which opens when you request to edit a hyperlink allowing you to change the destination and the displayed text.

WhizFolders is a commercial program and is available at www.whizfolders.com/ , it costs $49.95 (at 20th April 2013).  There is a free 30 day trial version.

Overall score 41 out of 60

Verdict               Worth Buying.

1. Connectivity            =    10

Any note can contain a link to any other note, to a disk file, to a group of files or a folder or to a web page.  WhizFolders also supports universal links so that you may link to a specific note from any external program that supports universal links, there is a context menu item which says ‘Copy Universal link to this Topic to the Clipboard’.  When you paste this into another program you have a link back to that specific note from the other program.  You can also call up notes or e-mails or any other item in another program from WhizFolders using universal links.

So notes can be linked to everything which they might need to be linked to in a nice simple way.

2. Classification            =    7

Notes can be tagged with keywords but the keywords are in a flat list (no hierarchy).  Once keywords have been assigned they can be used in searches.  The keywords cannot be searched for in isolation.  If you search your notes for a keyword then any occurrences of that keyword within the body text of the note will also be found.  The occurrences found in the keywords will be listed separately however.  You can use AND & OR in the searches to refine the search.

There is an option to search only within the keywords, this has been introduced in the latest version (version 6.64).

3. Text layout and formatting    =    7

The editors are not up to the standard of a good word processor but all the normal formatting which you might expect from a word processor is available.  Font, font size, colour of letters, bold, italic, superscript, subscript, alignment, indenting and bulleted and numbered lists.

WhizFolders can insert pictures and tables into notes but the table handling is not very good.  Once the table has been inserted you can edit the contents but you cannot move the cell boundaries as you can in a word processor.  This is a common fault with note taking programs and is caused by the limitations of the RTF editor tools available in Microsoft C++ and C# compilers.

4. A sense of time            =    0

WhizFolders has no sense of time.

5. Ease of use            =    9

WhizFolders is very easy to use.  The toolbars are a little cluttered but that is understandable for a program which can do this much.  You can re-configure the toolbars if you want.  You can also assign keyboard shortcuts to suit your own preferences.

6. Visual Appeal            =    8

WhizFolders with a small icon toolbar

WhizFolders with a small icon toolbar

This program is very configurable, if you want a ribbon with big icons then you can have it.  The way I have it configured the look and feel of WhizFolders may not be the most modern but is very nice with little wasted space.